The role of the ESSIR Steering Committee is to ensure that the ESSIR Summer school series continues to meet the needs of European students of Information Retrieval. In particular, the main responsibility of the Steering Committee is to maintain the quality and frequency of the Essir's editions. In order to assure continuity and quality of ESSIR Summer Schools, the membership of the Steering Committee consists of the past organizers of ESSIR and the organizers of each single edition.
Each single Edition of ESSIR Summer School is organized and run by individual institutions, which may belong to commercial, academic or public domain. Ití s one of the Steering Committee's tasks to select an appropriate institution to run each edition of ESSIR and to give that institution whatever advice is needed to ensure the smooth and effective running of the Summer School. The selection process is based on an open competition, disguised as an "invitation to tender" document placed in any single website of Essir.
Invitations to tender are normally issued at least two years before the expected date of the Summer School and the Steering Committee considers all bids received before the advertised deadline, taking into account the proposed Summer School venue, timing and location, programme, likely financial viability and plans for organization and publicity. Members of the Steering Committee whose institutions are bidding to host a Summer School are excused from evaluating proposals for that bid. A final decision will be taken by the Steering Committee and both successful and unsuccessful bidders informed as soon as possible after that date. The Steering Committee's decision is final and no appeals will be permitted.
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